Dalton Reading Room Policies


Dalton Reading Room Policies


All researchers are welcome in Special Collections and University Archives! The Dalton Reading Room is on the 10th floor of Atkins Library. Due to the unique and irreplaceable nature of the materials in our care, we ask that you abide by policies and procedures that will help ensure that these materials will be available to researchers for generations to come. Please note that failure to comply with these rules may result in denial of access to the collections.

General Reading Room Policies

  • Researchers are asked to fill out a registration form. Registration is required only once a year unless the research topic changes upon a subsequent visit.
  • Researchers must present photographic identification (university ID, driver's license, etc.)
  • The Reading Room is a designated quiet study area. Please keep any conversations to a minimum. Please exit the Reading Room to take phone calls.
  • Personal belongings such as backpacks, bags, and coats must be kept at the front of the reading room before researchers are allowed access to materials.
  • Materials must not be used outside of the Reading Room. If you cannot access the Reading Room and require accommodations, please contact us at 704-687-1674 or spec-coll@uncc.edu.
  • No tobacco, food, drink, gum, and cosmetics are allowed in the Reading Room.
  • Requests for materials will be accepted no later than 30 minutes before closing; materials charged to patrons must be returned to the public service desk no later than 5 minutes before closing.

Rules for Accessing Special Collections and University Archives Materials

Special Collections and University Archives materials must be used with appropriate care and attention. Patrons are held responsible for the materials charged to them and must abide by the following:

  • Researchers are allowed to take notes using only pencil and paper (or laptop computer).The use of ink pens is not allowed. Pencils will be provided upon request.
  • Handle items with care. Do not trace, write on, or fold materials. Do not write on paper that is placed on top of materials. Use all materials flat on the table or on a book cradle.
  • Use only one folder at a time, and use the cards provided to mark the place in the box from which a folder has been removed.
  • Do not change the order of folders in boxes or the order of documents in folders; if the order appears to have been disturbed, please notify staff. Before replacing folders in boxes, please straighten contents.
  • Do not remove photographs (including negatives and slides) from their protective sleeves. Cotton gloves will be provided for handling photographs if they are not sleeved.
  • Do not open books and lay them face down and do not use objects such as pencils as bookmarks. Books with sealed pages are to be separated only by staff.
  • Reproduction via self- scanning or taking images by tablet and phone cameras is allowed. There is no charge for use of department scanners. However, Special Collections staff may forbid the use of cameras or scanners if you mishandle material, or if your methods of reproduction pose any risk to our materials or cause disruption in our reading room.
  • We reserve the right to prevent duplication of materials if it will damage materials or if we understand there is intent to violate copyright.
  • In the case of publication, exhibition, or commercial use, we ask that proper acknowledgement be made regarding ownership of the original by J. Murrey Atkins Library, The University of North Carolina at Charlotte. Citation style will vary depending upon the style guide being used, but the following can serve as a basic reference:
    • Archives and manuscripts: [Title of collection or record group, number of collection or record group (you may also wish to identify series and/or folder titles if appropriate)], J. Murrey Atkins Library, The University of North Carolina at Charlotte.
    • Oral history interviews: Title of Interview, date of interview, J. Murrey Atkins Library, The University of North Carolina at Charlotte.